EXHIBITORS FAQ

If you are looking to book a stand then this is the place to start.

What is UK Games Expo?

UK Games Expo (UKGE) is the largest Hobby Games Convention in the UK - where all aspects of the gaming hobby are represented under one roof:

Basic Stats

  • Now in its 11th Year.
  • 25,000 visitors over three days (12500 unique visitors).
  • 220+ Exhibitors
  • Hundreds of seats in tournaments
  • Male/ female mix around 65/35
  • High numbers of families and children.
  • Strong core of hobby games enthusiasts
  • Good opportunity to demo and sell products.

When is it?

UK Games Expo is held on the weekend after the late May Bank Holiday. UKGE 2017 will be held on June 2nd - 4th.

Where is it?

It is held in the UK's largest convention centre National Exhibition Centre (NEC), Birmingham. This year we will be using Hall 1 NEC and the NEC Hilton Hotel.

Where do I find out about Trade Stand prices, sponsorship and advertising?

Its all in the 2017 Exhibitor Pack .

What are the Terms and Conditions of being an Exhibitor?

These are all laid out in the Terms and Conditions Pdf (updated for 2017)

How do I get a stand?

If you have read the pack and want to book email Richard@ukgamesexpo.co.uk

What do I get for my money?

Your stand comes as space only. This means by default we suply no furniture as standard. There are no walls around your stand at all.

In addition to suplying the space for your stand UKGE will:

  • List you as an exhibitor on the exhibitor page with your logo and a link to a site of your choice.
  • Add you to the desciptions of exhibitors page.
  • List you along with a description in the show programme.
  • Will publish a news article about your company, game or services if you send us one.

How many Trade Passes do I get?

This is explained on this page: Trader Passes

Can I bring my own furniture?

You are at liberty to bring any furniture and equipment you like. However check Terms and Conditions for any restrictions.

Is it possible to hire Furniture?

The Value Supplier gives you the option of hiring basic tables and chairs for the duration of the show. There is a limited availability of these tables both in size and number. The furniture is ordered through our Exhibitor portal (which you will be sent instructions about on booking) and will be supplied direct to your stand by UKGE. (Prices Exclude VAT)

• Chair plastic white – £3.00 each
• 6’ x 2’6” Trestle Tables – £6.50 each
• 5’ x 2’ Trestle Tables – £6.00 each
• 4’ x 2’ Trestle Tables – £5.50 each
• 3’ Diameter Tables – £9.00 each
• 4’ Diameter Tables – £10.00 each

For more details on the Value Furniture follow this link

Are you using a show contractor for additional servies?

Yes. The Index Group will supply Shell Systems, Walling, Carpets, Graphics for your stands and special furniture orders. They are

INDEX GROUP LTD
1 Lomax Street, Radcliffe, Manchester, M26 1PX
Telephone: 0800 085 9885 Facsimile: 0161 7234744
E‐mail: admin@indexgroup.org

Order forms are located on our site and listed below.

What if I want high quality or special item furniture?

The following contractor has a full range of furniture as well as AV and lighting options for hire and installation into your stand.

This is the catalogue and order form for Furniture

How do I layout my stand?

Basically that is up to you but we have a few suggestions on this page.

Can I add Walling or Shell to the Stand?

You do not have to take shell system or walling for the stand. You can just have a tabletop stand. However if you wish to consider Walling or a Shell system it is all covered by the external contractor

This is the order form for the Shell and Walling

Can I add Carpets or other floor covering?

Yes. Index Group supply this.

This is the order form for Floor Covering

Can I get my stand printed with special images?

Index group can achieve this for you:

This is the order form for Printing and Graphics

How do I order Audio-Visual Items?

Index Group will suply these options, here is the order form:

This is the order form for AV items

Can I hang a banner

You can. To do this yourself contact the NEC rigging contact for the show. He is Matt Hancock – reachable on matt.hancock@thenec.co.uk -01217 672166.

Or buy a drop banner sponsorship from us and we will print it and arrange dropping. See exhibitor pack for details.

What about Power?

This is available - see page 8 of the exhibitor pack or click here for more details.

Can I get a phone line and Internet?

This is available - Find it in the NEC Products PDF - they also offer alternatives to Index for some services.

What about Carparking?

We have agreed a deal with the NEC whereby each Exhibitor and Co-exhibitor will be offered a complimentary Car Park Pass for the Trader Car park.
Larger exhibitors may be given more than one pass. You will not pay for these passes. We will issue details directly to you before the show.

Can I get my products delivered to the venue? What about Pallets

Index Group handle delivery to the show of pallets and consignments of product you cannot bring yourself and
then to collect it at the end of the show and take it away pending a courier’s arrival.

Tarrifs for the Logistics Services are Here.

MOre details about Logisticsis here.

Could I host a party at UKGE?

Only if we can come.

Seriously though we can arrange options for a room at the Hilton NEC or the Plaza Hotel for an evening reception. Contact Richard.

Can we conduct a prize draw, lottery or raffle on our stand?

Perhaps...

Please read the detailed ruled on our Prize Draw Page.